Job Summary
This position is responsible for the organization of the Regulatory Affairs department including serving as staff liaison to the Professional Ethics and Disciplinary Committee (PEDC) to include activities related to state regulatory affairs including assisting in the preparation of written testimony, letters of support on legislative issues. This is an exempt, full-time position reporting to the Manager of New Program Development.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Professional Ethics and Disciplinary Review:
- Serve as staff liaison to the Professional Ethics and Disciplinary Review Committee (PEDC) for all disciplinary matters involving applicants, candidates and Diplomates.
- Record meeting minutes for all PEDC meetings.
- Organize and maintain PEDC computerized documents and folders/files.
- Research potential ethical violations via disciplinary data from states; and
- Work proactively with states to ensure that disciplinary data is cross referenced.
- Inform PEDC Chair and PEDC when probation and suspension cases that reach their deadline need to be reviewed again.
- Prepare the Disciplinary Review sections of the NCCAOM Annual Report including generation of charts, maps, graphs.
- Respond to the disciplinary questions review questions on the annual NCCA report and assist with NCCA reaccreditation every 5 years.
- Maintain and update the Regulatory Affairs section of the NCCAOM website and AMS system to include all disciplinary documents for interactive list of Diplomates under sanction.
- Work with CEO and COO to prepare annual webinar with NCCAOM updates and useful information.
State Regulatory Affairs and Legislative Support:
- Maintain ongoing contacts with state officials and their staffs to support legislative and regulatory advocacy efforts including mailings/announcements to state officials and regulatory boards, posting of notices on the NCCAOM website.
- Prepare biennial survey to all state regulatory agencies to collect demographic information and update in-house state data with survey results.
- Assist CEO and COO in the preparation of written testimony and letters of support on legislative issues.
- Maintain and update the content posted on the State Relations portion of the NCCAOM website
- Maintain state licensure requirement interactive map.
Business Operation Support:
- Process ADA Accommodation Requests for NCCAOM applicants.
- Process State Verification Requests in AMS
- Process State Candidate requests
- Process monthly No Shows/NDA in AMS system
- Run Certification Monthly Reminder Reports (Awaiting Documents, Awaiting Final Documents, expiring applications 3 month, Expiring Applications a year in advance)
- Assist in Quality Control Process for Wall Certificate/ID Card Printing
- Draft Refund Requests for Finance.
QUALIFICATIONS, KNOWLEDGE, SKILLS:
- Legal or regulatory experience
- Public policy and/or public health experience
- Bachelor's degree preferred.
- Research and use investigative skills
- Exceptional attention to detail.
- Excellent written and oral communication, inter-personal, and problem-solving skills.
- Knowledge of Microsoft Office and database management.
- Ability to multi-task and see projects through to completion.
Working Conditions
This is a full-time position (40 hours) with working hours from 9 a.m. - 5 p.m. ET Monday-Friday. Extended hours may be required during deadline periods or before special external events.
Date Posted: 31 March 2025