We have a small Family Law Firm in downtown San Jose, CA seeking an Office Manager to support their firm.
This position is newly created and would offer room for growth.
Candidate MUST be able to be onsite 5-days a week (Monday-Friday)
Hours are 8:30-5pm daily
Business professional dress code is required
Ideal candidate has come from a law firm environment or interested in getting into this kind of industry.
Salary is $50-$65K
This a full-time position.
Duties will include but are not limited to:
- Scheduling and calendar management
- Preparing file for the attorneys/partners
- Composing and distributing of presentations, reports and mailings
- Processing expense reports
- Contributing to group projects and taking charge of additional duties as assigned
- Ordering office supplies
- Create spreadsheets and reports on MS Excel
- Support the coordination of office moves and new desk set-up
- Answering the phone and greeting guests
Qualifications:
- 5+ years of administrative experience as an Office Manager or blended role
- Able to identify and resolve problems in a timely manner and with minimal direction
- Able to perform duties with a high level of confidentiality and discretion and can be trusted with sensitive information
- Strong interpersonal skills and can work well with different personalities in the organization
- Excellent written and verbal communication and can edit work for spelling and grammar
- Extremely organized and conscientious
- Strong sense of urgency and can work longer hours when necessary
- Experience with Google Apps and Gmail for calendaring