Office Manager

Building for the long term means that all our team members can expect to work on amazing projects with a people-first approach to problem-solving. It also means that each team member has limitless potential to build a unique, meaningful, and high-impact career-and they'll receive great total rewards.

About Us Founded in 1975, Salas O'Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow's requirements are today's opportunities, and we are here to design lasting solutions for pressing challenges. We work across various industries, providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education and other building types, structural and building sciences, infrastructure asset management, advanced robotics, and more. Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all play a key role in bringing our daily commitments to life.

Job Summary The Office Manager will work in a fast-paced structural engineering team environment and will be responsible for administrative support and operational tasks. We are looking for a highly motivated team member to join our firm. General duties include, but are not limited to, the following:
•  Work closely with senior management, marketing leaders, and our Director of Operations to align with internal initiatives and improve operational efficiencies.
•  Correspond with property management.
•  Bookkeeping and working directly with our accounting team to manage A/Rs and process cash receipts.
•  Manage office inventory and general office needs.
•  Manage business licenses and professional certifications and coordinate with insurance brokers to prove Certificates of Insurance (COI).

Desired Skills and Qualifications
•  Excited to tackle new projects, bringing a growth-oriented and curious approach to learning and execution.
•  Proficiency in Microsoft 365 (Power BI, PowerPoint, Excel, SharePoint, Teams, Word) and Deltek Vantagepoint.
•  Exceptional ability to manage multiple projects, prioritize deadlines, and drive execution.
•  Strong relationship-building skills, with the ability to collaborate across internal departments and leadership teams.
•  Strong interpersonal skills to communicate effectively and follow instructions.
•  Strong written and verbal skills; ability to summarize crucial information.
•  Experience with marketing and operational tools such as Adobe InDesign, Acrobat, and Bluebeam Revu.

Qualifications
•  3-5 years of experience in Office Manager or equivalent roles
•  Bachelor's Degree or higher
•  Architecture, Engineering, & Construction (AEC) industry experience is preferred.
Location: Oakland, CA (On-Site) Travel: Salary: $35-$45/hr
Equal Opportunity Employment Statement Salas O'Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws. Salas O'Brien will accommodate the disability-related needs of applicants as required by law.