JRN: 2032
We are seeking a detail-oriented and energetic Office Manager/Executive Assistant to provide top-tier support to a vibrant and expanding Software/AI company headquartered in San Francisco. This role serves as both an Executive Assistant to leadership and a reliable office manager for the team, making it ideal for someone who thrives in a fast-paced startup environment and enjoys being versatile.
Requirements:
- 4+ years of experience as an Executive Assistant to C-suite executives
- Ability to handle sensitive information with discretion and professionalism
- Proven expertise in managing complex calendars, travel logistics, and executive communications
- Strong organizational skills, attention to detail, and time management
- Excellent interpersonal and communication abilities to build strong internal and external relationships
- Capacity to multitask and prioritize in a dynamic, fast-paced environment with a high sense of urgency
- Proficiency in Google Workspace, Slack, and expense reporting tools
- Discreet, proactive, and adaptable with a strong problem-solving mindset
- Experience in project management and event coordination is a plus
Responsibilities:
- Office Operations & Facilities Management: Oversee daily office operations, manage supplies, vendor relationships, and facility needs, ensuring a productive environment
- Workplace Experience & Culture: Plan and execute team events, milestones, and employee engagement activities to foster a positive culture
- Calendar & Scheduling: Manage the Head of Engineering's complex calendar, coordinate meetings, and prioritize appointments
- Meeting Preparation: Organize materials, draft agendas, and prepare presentations to ensure executives are fully prepped
- Travel Coordination: Arrange detailed travel itineraries including flights, accommodations, and on-the-ground logistics
- Administrative Efficiency: Develop and streamline administrative processes to enhance workflow and productivity
- Project Assistance: Provide support on key initiatives, contributing to successful project delivery
Schedule:
Full-time, Monday-Friday, 8:30 AM
Compensation:
$130,000 + Benefits + Equity
Location:
Full in-Office, Bellevue, WA