Ultimate Staffing is hiring an Office Assistant to support a large traffic control company with an important purpose. This position is located in Fremont, CA and the pay range is $22 to $24/hr, depending on experience.
BRIEF POSITION SUMMARY
The Office Assistant will help with the organization and running of the daily administrative operations of the company. This person will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working the front desk and be responsible for greeting visitors and delivering exceptional customer service assistance.
ESSENTIAL FUNCTIONS
Organize office and assist associates in ways that optimize procedures
Sort and distribute communications in a timely manner including incoming and outgoing shipments
Monitor level of supplies and communicate shortages
Coordinate with other departments to ensure compliance with established policies
Maintain trusting relationships with suppliers, customers and coworkers
Perform receptionist duties
Provide lunches for field and office
Maintain filing for administrative departments
Assist in employee engagement events planning
Using Fleetio to schedule Leads to service in Fremont or Lodi.
Scheduling employees to bring trucks in for maintenance or to a designated 3rd party shop for maintenance
Creating work orders for internal and outsourced R&M, and technicians
Vendors management in Fleetio software
Create Purchase Orders and manager outside PO's in Fleetio.
Managing reports, dashboards, users, 3rd party vendor invites, and inventory items
Ensuring drivers are logged into Samsara, sending memos, notices, notifying managers
Managing Gateway Health, working with Fleet to reorder Samsara units to replace gateways and batteries
As needed: Gas Card management assistance
As needed: Assistance with Parts Ordering
Insurance Claim management
Management fleet registrations
QUALIFICATIONS
Working knowledge of office equipment
Ability to read/write and speak English
Establish and maintain effective working relationships with coworkers and others
Work independently with minimum supervision while prioritizing workloads to meet deadlines
Initiative to plan and complete assigned work with a high level of accuracy
Strong interpersonal skills and professional demeanor
Work in high-volume office with multiple interruptions throughout the day
Conflict resolution techniques
Thorough understanding of office management procedures
Analytical abilities and aptitude in problem-solving
Excellent written and verbal communication skills
EDUCATION and EXPERIENCE
Proven experience as a back-office assistant, office assistant, or another relevant administrative role (1 year)
High school or equivalent (preferred)
Proficiency in MS Office
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.