Administrative Support Specialist
Please see Special Instructions for more details.
UNC Charlotte Benefits Information:
The finalist may be subject to a criminal background check and/or motor vehicle report. The Search Committee will not contact references without first verifying permission with the
finalist. Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.
- Do not write 'see resume' on your application when completing the job duties section.
Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. (see the job duties section of previous employment). Please submit a resume and cover letter with your application if requested.
- These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.
Position Information
General Information
Vacancy Open to
All Candidates
Employment Type
Permanent - Full-time
If time-limited, note appointment end date
Hours per week
40
Months per year
12
Position Number
001803
NC Salary Grade Equivalency
GN06
Classification Title
Administrative Support Specialist - Journey
Working Title
Administrative Support Specialist
Salary Range
$35,608 - $48,961
Anticipate Hiring Range
$35,608 - $44,510
FLSA Status
Non Exempt
Division
Academic Affairs
Department
Coll of Computing&Informatics (Col)
Work Unit
Software & Information Systems
Work Schedule
8:00 am - 5:00 pm; Monday - Friday
This position may be eligible for a telework schedule once onboarding into position is complete and with supervisor approval.
Primary Purpose of Position
This position supports both faculty and students within the department and reports directly to the department chair. Responsibilities include administrative tasks such as course scheduling, record-keeping and report generation. The role also assists students with travel requests and employment assignments. The position provides back-up support for the Department Administrator in managing grant -related matters or other business issues in his/her absence.
Minimum Education/Experience
Required Minimum Qualifications: Graduation from high school and one year of related office experience; or an equivalent combination of education and experience.
University Preferred Qualifications: Journey: Graduation from high school and demonstrated knowledge, skills, and abilities gained through three years of specialized office experience or an equivalent combination of education and experience.
Essential Job Duties
This position's main responsibilities include:
- Prepares the documents related to faculty and student hiring, contracting, and routine business.
- Assists department with managing Course Scheduling
- Processes travel for students and department in accordance with established travel policy and procedures.
- Handles reimbursements and payment with Direct Pay Requests or Pcard for faculty/students.
- Discusses procedures and answers faculty, staff, and student questions concerning a variety of subject matters.
- Proofreads and edits correspondence for the Department administration.
Other Work Responsibilities
- Works with the Department Administrator in grant budget management/reconciliation.
- Submits requests through University platforms, such as: Archibus, Motor Fleet, etc.
- Manages special processes as needed.
Departmental Preferred Experience, Skills, Training/Education
- Bachelor's Degree, business administration or related field
- 3 years Office management/administrative experience
- Customer service experience working with University students, faculty, and staff preferred
- Experience with Microsoft office and Google Suite and processing forms (Excel/Google sheets)
- Accounting experience is a plus.
- Familiarity with NinerWorks and Banner preferred
Necessary Licenses or Certifications
Work Location
Woodward Hall
Posting date
02/06/2025
Closing date
04/14/2025
Proposed Hire Date
05/01/2025
Contact Information
Special Notes to Applicants
UNC Charlotte Benefits Information:
The finalist may be subject to a criminal background check and/or motor vehicle report. The Search Committee will not contact references without first verifying permission with the
finalist. Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.
- Do not write 'see resume' on your application when completing the job duties section.
Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. (see the job duties section of previous employment). Please submit a resume and cover letter with your application if requested.
- These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.
Posting Specific Questions
Required fields are indicated with an asterisk ( ).
- How did you hear about this employment opportunity?
- UNC Charlotte Website
- HERC Job Board
- Inside Higher Education
- Circa (formerly known as Local JobNetwork)
- Another Website
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Other
- Where did you learn about this posting?
(Open Ended Question) - How many years of Office Management experience do you have?
(Open Ended Question) - Do you have experience with Microsoft Office suite or Google suite? If yes, please describe this experience.
(Open Ended Question)
Applicant Documents
Required Documents- Resume / Curriculum Vitae
- Cover Letter / Letter of Interest
- Contact Information for References
Optional DocumentsDate Posted: 06 April 2025