Salary Range: $75,000-$100,000
Job Title: Legal Administrative Assistant / Litigation Secretary
Location: Los Angeles, CA
Job Type: Full-time
Position Overview:
We are seeking a professional and highly organized Legal Administrative Assistant to provide high-level administrative and litigation support to a group of attorneys in a dynamic, fast-paced legal environment. The ideal candidate will have at least 2 years of litigation experience, strong technical skills, and the ability to manage multiple priorities with accuracy and discretion.
Key Responsibilities:
- Provide comprehensive administrative and secretarial support to assigned attorneys
- Schedule and coordinate court dates, depositions, mediations, client meetings, and travel arrangements
- Draft and format legal documents, including pleadings, motions, subpoenas, and correspondence using firm templates
- Prepare and file legal documents in both state and federal courts, including e-filings
- Manage incoming and outgoing communications, including calls, mail, and legal documents
- Maintain and organize case files, both electronic (via iManage) and physical
- Enter attorneys' time and assist with monthly client billing using InTapp Time, 3E, and Chrome River
- Maintain calendars and track deadlines and due dates for cases
- Create and update desk manuals and process documentation for internal use
- Uphold confidentiality, professionalism, and discretion in all interactions
Qualifications:
- High school diploma required; Bachelor's degree preferred
- Minimum 2 years of legal administrative or litigation secretary experience
- Familiarity with court filing procedures and legal terminology
- Proficient in Microsoft Office Suite, iManage, InTapp, 3E, and Chrome River
- Excellent organizational, multitasking, and time management skills
- Strong written and verbal communication skills
- Ability to work independently and as part of a team in a deadline-driven environment
- High level of professionalism and attention to detail