JOBSITE ADMINISTRATIVE ASSISTANT - Full Time Milender White is an innovator in construction, delivering outstanding projects based on proven systems and advanced technology. With offices in Colorado and southern California, we build award-winning commercial and residential projects. We project unsurpassed service to clients, superb career opportunities, and total commitment to safety, quality, and integrity.
Milender White actively pursues, trains, and retains exceptionally talented individuals who can support company growth as we continue to win coveted projects. We seek those who desire to perform at high levels on an individual and team basis.
The purpose of this position is to support the Administrative Office Manager in their day-to-day activities.
This is a salaried (exempt) position. Full time (40 hrs./week). The schedule has some flexibility, as approved by the Office Manager.
Essential job duties - Provide administration and accounting support by working with the project team
- Maintain calendar(s), coordinate events, meetings
- Assist in the completion of site-specific paperwork
- Prepare correspondence, reports, forms, and other documents, including billing and invoicing
- Help with the Accounting functions of project billings
- Assist with obtaining and reviewing certified payroll and prevailing wages
- Welcome guests and make guests comfortable until their host arrives
- Timely processing of incoming and outgoing mail and packages
- Keep office spaces and conference areas clean and organized throughout the day
- Maintain and manage all office supplies, job site posters
- Type, copy, email, distribute project documents and correspondence, and maintain project files.
- Follow up with subcontractors regarding project paperwork.
- Create open lines of communication between subcontractors and the project team
Position Requirements: - Previous experience in the Administrative and Customer Services roles preferred
- High School Diploma
- Reliable transportation
- Preferred coursework in business management, insurance, and accounting
- Previous experience with certified payroll in the construction industry is a plus
- Exceptional skills at Microsoft Office (Word, Excel, PowerPoint)
- Superior ability to multitask with time-sensitive work
- Ability to meet deadlines
- A positive attitude and a team player
- Proficient with Procore is a plus, but not required
- Detail-oriented
- Work will mainly be at the construction site job trailer
- Ability to lift 10+ lbs, bending, sitting, and standing throughout the day
- Flexible schedule is an option with Supervisor approval
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Affirmative Action / EEO
Milender White maintains a drug and alcohol free work environment. A drug or alcohol test will be part of the pre-employment screening process