If you are an Executive Assistant who has Healthcare experience and is ready to advance your career and be part of a world-renowned healthcare organization, take the first step and apply now. Your best future is waiting to be discovered.
About the job
- Pay Rate: $45.00-$48.00/hr (DOE)
- Duration: 6-month Contract
- Schedule Shift: 8:00am - 5pm
- Schedule Days: Monday - Friday
- Hybrid Schedule: 2-3 days onsite (depending on facility need)
- Location: Palo Alto, California
Benefits
- Competitive pay
- Exceptional work location & culture
- Health/vision/dental/life insurance
- Refer-a-friend bonus
- Weekly payroll
- 24-hour accessibility
- Personalized service
Required
- Highschool Diploma or GED equivalent
- Minimum 4 Years of related experience as Administrative Assistant
- Healthcare Executive Assistant experience
- Expert knowledge in calendaring, event planning and resource coordination
Preferred: - Visio Experience
- College level course work
- Previous experience supporting 2 executives simultaneously
Skills and Ability
- Familiarity and knowledge of computer skills and relevant software (Microsoft Office applications such as Outlook, Excel, Word and PowerPoint)
- Familiarity and knowledge of operation and standard office equipment (telephone, copier, fax machine, etc.)
- Knowledge of clerical and administrative procedures and systems such as filing and record keeping
- Knowledge of principles and practices of basic office management
- Ability to demonstrate business communications skills (verbal, written, listening, reading)
- Ability to follow standard operating policies and procedures
- Ability to demonstrate information gathering and information monitoring skills
- Ability to plan and organize
- Ability to prioritize tasks
- Ability to assess and solve problems
- Attention to detail and accuracy skills
- Ability to work in a team environment
Responsibilities
- The Executive Assistant will support the VP, Human Resources and SVP & Chief HR Officer in a hybrid arrangement. Must be able to balance calendars and emails of two high-profile executives with large teams, jurisdiction, and confidential matters.
- Responsible for handling a wide range of administrative and executive support-related tasks for executives and department leaders
- Safeguards leaderships time and schedule by identifying their needs, prioritizing meetings, and resolving calendar conflicts.
- Manages meetings and organizes events including room scheduling, vendor liaison, organizing meeting and event materials
- Monitors department budget and reconciles spending card accounts regularly in accordance to established policy
- Maintain department record as applicable. Update department databases and recurring reports
Who we are
Power Personnel has been working with healthcare professionals like you since 1994. We are the experts in healthcare staffing in Northern California. That's why so many hospitals, clinics and healthcare facilities rely on us for filling critical positions. If you want competitive pay, excellent working conditions and a team that supports you, Power Personnel is the place to be.
Refer-a-friend bonus
Did you know you can make money without doing the work? You heard that right. Refer a friend and get $125 bonus for every referral. Refer via .
In order to get the bonus, the referred person must work at least 20 shifts.