Join Nikki Beach Hospitality Group .
Position: Office Executive Assistant
Location: Miami
Reports to: CFO
Job Type: Full-time, Permanent
Nikki Beach Hospitality Group is a globally recognized luxury lifestyle brand, blending exceptional hospitality, world-class dining, and unforgettable entertainment. Our corporate office in Miami plays a pivotal role in ensuring seamless operations across all our locations, supporting executive leadership, and driving strategic initiatives.
We are seeking an experienced and highly organized Office Executive Assistant to provide comprehensive administrative support to the office, leadership team, and the CEO. This role requires exceptional multitasking abilities, discretion, and a passion for operational excellence to enhance executive productivity and organizational efficiency.
Responsibilities
Provide high-level administrative support to the CEO, and executive leadership team.
Manage office operations, ensuring smooth and efficient daily functioning.
Coordinate complex calendars, meetings, and travel arrangements for executives.
Prepare agendas, presentations, and reports for leadership meetings.
Maintain organized records and documentation for executive reference.
Assist in budget tracking, invoice processing, and expense management for finance.
Monitor and follow up on action items from executive meetings and projects.
Handle sensitive and confidential information with the highest level of discretion.
Conduct research, analyze data, and compile reports for executive decision-making.
Assist in coordinating company events, leadership summits, and team gatherings.
Act as a key point of contact for internal and external stakeholders, ensuring effective communication and relationship management.
Lead special projects as assigned, contributing to organizational efficiency and strategic goals.
What We're Looking For
5+ years of experience in an executive assistant or high-level administrative role.
Strong organizational and multitasking skills with meticulous attention to detail.
Strong knowledge of Apple operating systems and applications
Excellent verbal and written communication skills in English; additional languages are a plus.
Proficiency in Google Suite and Microsoft Office Suite.
Ability to work independently, prioritize tasks, and manage multiple deadlines.
Experience supporting senior executives.
Problem-solving mindset with the ability to anticipate needs and proactively address challenges.
Adaptability to a fast-paced, dynamic environment with shifting priorities.
A team player with a positive attitude and the ability to collaborate across departments.
Why Join Nikki Beach?
At Nikki Beach Hospitality Group, you will be part of an international team that values innovation, collaboration, and excellence. With opportunities to work closely with executive leadership and make a tangible impact, this role is perfect for someone who thrives in a fast-paced, dynamic environment. You will contribute to a globally recognized brand known for its premium hospitality and exceptional guest experiences.
If you are a highly organized and proactive professional looking for an exciting opportunity in the luxury hospitality industry, we invite you to apply.