Our client in Essex County, NJ is seeking a full-time Executive Legal Assistant, supporting senior leadership and a small team of attorneys. In this dynamic role, you'll manage practice operations, coordinate calendars, and ensure smooth client service.
Your day to day:
- Develop and manage systems for tracking assignments, workflows, and legal file statuses to meet deadlines and ensure timely follow-up actions
- Communicate effectively with clients and internal teams, including providing training and support for Salesforce users, managing data, running reports, and maintaining security
- Oversee workflow and assignments in collaboration with Department Attorneys; manage the opening of files and related procedures
- Monitor billing, update the legal team on pertinent bills, and assist with accounts receivable collection
- Support marketing efforts, including creating social media content and presentation materials, and assisting with speaking engagements
- Process invoices for payment, maintain calendars, schedule meetings
You need to have:
- Minimum of 3+ years of experience performing legal support tasks, preferably in Corporate Law
- Bachelor's degree from an accredited institution, focusing on legal studies or a related field
- Proficiency in MS Word, Excel, and Outlook, with the ability to quickly adapt to other applications
- Intermediate to advanced computer skills, including experience with document management systems