Executive Assistant & Project Coordinator

Job Title: Executive Assistant & Project Coordinator

Department: Office (In-Person)
Position Type: Full-Time / Exempt
Reports To: Project Manager
Schedule: Monday-Friday, 8:00 AM-4:30 PM

Job Summary:

Hidden Talent is hiring on behalf of C&S Machine and Manufacturing for a full-time Executive Assistant to support their management team. This role is essential to ensuring operational efficiency, internal communication, and high-level administrative execution in a fast-paced manufacturing environment. The ideal candidate will be proactive, organized, and capable of maintaining confidentiality while juggling multiple priorities.

This position is currently located just a few miles from the Louisville Airport. Come early 2026, the company, and position, will be moving into a brand new facility in La Grange, KY just off of I71.
Key Responsibilities:

• Provide high-level administrative support to the management team.
• Manage calendars, coordinate meetings, and prepare agendas, materials, and presentations.
• Assist with travel arrangements including booking flights, hotels, and transportation.
• Draft and format reports, spreadsheets, and internal/external communications.
• Maintain digital files and documentation with strong organizational standards.
• Assist in planning and executing company events and holiday functions.
• Support internal initiatives, process improvements, and policy rollouts.
• Handle confidential and time-sensitive information with discretion.
• Track milestones and progress on strategic projects.
• Serve as a key administrative contact during plant visits, audits, and meetings.
• Lead or assist in the planning and execution of strategic initiatives, tracking milestones and reporting on
  progress.

Qualifications:

• Proven experience as an executive assistant or administrative professional (manufacturing setting preferred).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with Predictive Index (preferred).
• Strong communication skills-both verbal and written.
• Highly organized with the ability to multitask and prioritize in a dynamic environment.
• Capable of working independently and collaboratively with multiple departments.

Education & Experience:

• Associate's or Bachelor's degree in Business Administration or related field.
• 3-5 years of experience supporting executives or leadership-level staff.

Other Requirements:

• Must pass background check and drug screening.
• Valid driver's license and acceptable driving record.
• Fluent in English (spoken and written).
• Ability to lift up to 25 lbs occasionally.
• Comfortable walking the manufacturing floor (exposure to moving equipment, light hazards).
• Strong attention to detail and time management skills.
• Professional demeanor with a high level of discretion and integrity.
• Working knowledge of ISO 9001 and quality policies.
• Willingness to adapt to flexible hours, as needed.

Core Values:

• Fanatical About Precision: Execute every task with excellence and accuracy-shortcuts are not our style.
• Accountable to Each Other: We take ownership of our wins and losses. We're one team with one standard.
• Challenge Accepted: We're problem-solvers who lead with curiosity. Our default is "yes."
• Truth Tellers, Always: Integrity and honesty guide our actions and communication.
• Service With Humility: No task is beneath us; no one is too experienced to learn something new.