Robert C. Gottlieb & Associates PLLC, a NYC criminal and complex civil litigation law firm is seeking an Executive Assistant/Paralegal. The candidate should have exceptional people skills, strong computer skills, the ability and willingness to learn and work as part of a team.
A successful candidate will have a polished and professional appearance and be highly organized, detail-oriented and efficient, able to turn around high-quality work in a timely fashion and possess strong oral and written communication skills.
Executive Assistant:
- Works closely with and effectively organizes managing partner emails and calendar. Keeps him well informed of upcoming commitments and responsibilities, following up appropriately.
- Manage the firm's case list, keep track of upcoming appearances and notifying appropriate staff.
- Correspond with clients regarding scheduled phone calls, video conferences, in-person meetings, and/or court appearances.
- Build and maintain a professional relationship with other legal counsel, courts, agencies and professional organizations on behalf of the firm.
- Keeping up-to-date client contacts in Clio, as well as detailed client/matter lists.
- Capable of anticipating needs and work forward with limited direction.
GENERAL RESPONSIBILITIES:
- Manage office calendar (daily calls and meetings, court conferences, court submission deadlines, etc.).
- Coordinate travel arrangements.
- Answer phones, transfer calls, and take detailed messages.
- Copy, scan, print, and save documents as needed.
- File court documents (EDDS, PACER, NYSCEF, etc.).
- Work closely with court clerks and/or court personnel.
- Order court transcripts as needed.
- Prepare binders, exhibits, and files for trials and other court proceedings.
- Open, organize, prepare and maintain client and office files both in electronic and paper filing systems.
- Perform other related general administrative duties as assigned.
QUALIFICATIONS:
- Bachelor's degree.
- Proficiency in Microsoft Office Suite.
- Good communication skills (verbal and written).
- Ability to function effectively in a deadline-oriented work environment.
- Can multitask efficiently and keep track of several open assignments at once.
- Good problem solving and time management skills.
- Prior law firm experience is a plus not required.
- Experience in e-filing in both state and federal courts a plus not required.
Benefits:
- 401 (k)
- Health Insurance
- Dental Insurance
- Commuter Benefit
- Paid time off
Job Type: Full Time, minimum 2 years' experience
Salary: $65,000 - $75,000
Hours: 9:00AM-6:00PM (Monday - Friday)