JRN: 2023 We are seeking a highly organized, proactive, and systems-oriented Executive Assistant / Office Manager to join a rapidly scaling, stealth-mode tech logistics company. This role is ideal for someone who thrives in a fast-paced startup environment, loves building structure from the ground up, and is excited to grow alongside the company. With a brand-new office space in Beverly Hills, we need a true operator who can take ownership of office development, executive support, and operational excellence.
Requirements:
- 5+ years of experience supporting high-level executives, preferably in a startup or high-growth environment
- Proven ability to build and scale administrative systems and processes
- Assist with light personal tasks for the CEO, including personal scheduling, reservations, errands, and occasional travel/lifestyle coordination
- Strong project management skills and attention to detail
- Ability to anticipate needs and act proactively without constant direction
- Excellent written and verbal communication skills
- Comfortable wearing multiple hats and pivoting priorities as needed
- Tech-savvy and resourceful, with a solution-first mindset
- Experience setting up new office environments and managing vendors preferred
Responsibilities:
- Provide high-level executive support including calendar management, travel coordination, and inbox oversight
- Develop and implement streamlined systems for operations, communication, and workflows
- Build out and manage the day-to-day functions of the new Beverly Hills office, including vendor coordination, supply management, and office culture
- Support recruiting efforts, onboarding, and internal processes as the team grows
- Own special projects, internal events, and operational initiatives
- Act as the point of contact for internal and external stakeholders
- Create and refine SOPs to ensure organizational efficiency and scalability
Schedule: Monday - Friday, standard business hours
Compensation: $90,000 - $150,000 annually, depending on experience, with full benefits
Location: Beverly Hills, CA (In-Office)