Our client, a known Interiors brand, is looking for a dynamic Executive Assistant/Office Manager who can wear many hats.
This role will require a can do attitude, someone who can wear many hats while managing office and communication simultaneously.
Location-Onsite in West Hollywood, non negotiable
Salary-Up to $100K DOE
Must have at least 4 years experience.
What You Will Do:
• Scheduling and Calendar Management: Manage all scheduling for the executive team, including coordinating meetings, appointments, and travel arrangements. Ensure that calendars are up-to-date and conflicts are resolved promptly.
• Event Coordination: Oversee the planning and execution of team events, social budgets, and celebrations such as birthdays. Work with vendors to ensure seamless event logistics.
• Contract Review: Review legal contracts and assist in preparing presentations for internal and external stakeholders. Ensure all documents are accurate and submitted in a timely manner.
• Presentation Support: Create visually appealing presentations for meetings and proposals, incorporating relevant data and graphics to support the executive team's objectives.
• HR Duties: Handle payroll processing and benefit-related HR duties, including managing employee records, onboarding new hires, conducting exit interviews, and maintaining compliance with HR policies.
• Recruiting Management: Manage the recruiting process by posting job openings, screening resumes, scheduling interviews, and facilitating the onboarding process for new team members.
• Office Maintenance: Ensure that the office environment is well-maintained by managing supplies, overseeing mail delivery, organizing office snacks, and coordinating maintenance services as needed.
• Meeting Coordination: Organize meetings with partners and other stakeholders, ensuring all necessary materials are prepared in advance. Take minutes during meetings when required.
• Operational Organization: Maintain overall organization of office operations by developing efficient systems for document management, communication, and workflow processes.
• Security Oversight: Monitor security systems, including cameras, to ensure a safe working environment for all employees.
• Social Budget Management: Support the management of social budgets by tracking expenses related to events and activities, ensuring adherence to budgetary constraints while maximizing engagement opportunities.
Who You Are:
• A minimum of 4 years of experience as an Executive Assistant or Office Manager in a fast-paced environment
• Extremely organized, mature, confidential, professional demeanor with a very positive attitude
• Strong organizational skills with exceptional attention to detail
• Excellent communication and interpersonal skills to effectively interact with diverse teams
• A proactive approach to problem-solving with strong decision-making capabilities
• Able to manage multiple tasks and priorities while maintaining composure under pressure
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software tools