Job Title: Executive Assistant
Location: San Francisco, CA
Industry: Private Equity
Pay: $105,000 - $115,000 + Discretionary Bonus
About Our Client:
Addison Group is working with a leading private equity firm to hire an Executive Assistant to support two senior partners. This is an exciting opportunity for an experienced administrative professional looking to grow in a stable, supportive environment.
Job Description:
The Executive Assistant will provide high-level administrative support to two senior partners, managing complex calendars, coordinating travel, and overseeing office operations. This role requires strong organizational skills, professionalism, and the ability to anticipate needs in a fast-paced environment.
Key Responsibilities:
Executive Support
- Manage complex calendars for two senior leaders, coordinating meetings and travel across multiple time zones.
- Handle domestic and international travel arrangements, including flights, hotels, and transportation.
- Prepare and process monthly expense reports using Concur.
- Organize internal and client-facing meetings, including logistics, catering, and materials.
Office Management
- Oversee office operations, ensuring supplies, snacks, and equipment are well-stocked and organized.
- Serve as the main point of contact for building management and vendors.
- Manage incoming mail, deliveries, and visitor access.
- Maintain a clean and professional office environment.
Special Projects & Cross-Functional Support
- Assist with onboarding and offboarding new hires.
- Support firm-wide initiatives, including team events and annual meetings.
- Identify opportunities to improve office processes and increase efficiency.
Qualifications:
- Experience: Prior experience as an Executive Assistant, Senior Administrative Assistant, or Office Manager.
- Skills: Strong calendar management, travel coordination, and expense reporting skills (Concur preferred).
- Soft Skills: High emotional intelligence, proactive problem-solving, and strong communication skills.
- Location: Proximity to the office is important.
Additional Details:
- Hours: 8:00 AM - 5:00 PM
- Schedule: Hybrid (4 days in office, 1 remote)
Perks:
- Competitive salary with a generous bonus structure
- Free lunch once a week
- Cell phone stipend
- Stable 40-hour workweek - not a high-stress environment
- Great opportunity for career growth and promotion