Executive Assistant NF

Summary Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team. MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively. Responsibilities Serves as a member of the executive staff of MCIWEST-MCB CAMPEN and advisor to the Assistant Chief of Staff (AC/S) and Deputy AC/S, MCCS. Establishes necessary procedures and techniques to ensure effective administrative processing and support of leadership. Provides administrative and logistical support services to the AC/S and Deputy AC/S. Schedules and coordinates visits, meetings, and itineraries. Serves as primary travel coordinator for Executive Operations and Administration. Interacts with high-level officials (i.e., higher headquarters, Congressional members, General Officers, etc.), installation commanders, and MCCS Directors across MCIWEST Region. Coordinate logistical requirements with General Officer and Higher Headquarters staff for conferences, meetings, events and briefings. Responsible for establishing and maintaining correspondence/project files. Develops protocol procedures and advises leadership on protocol matters. Reviews and analyzes all directives to ensure compliance. Prepares supporting documentation for presentations and proposals. Originates and prepares official correspondence, briefs, action documents, routing sheets, point papers and slide presentations for AC/S and Deputy AC/S. Receive and sort incoming mail and deliveries and manage outgoing mail. Responsible for coordination of all maintenance, technology, and equipment requirements for Executive Operations and Administrative offices. Manages new property resources and may provide analysis and direction on office space layout and improvements. Maintains all records and adheres to all requirements as the staff section Government Purchase Card holder. Provides recommendations to the AC/S, Deputy Director AC/S and Operations section on all matters relative to the coordination, integration, and synchronization of events and activities. Responsible for the scheduling and tracking of calendars and coordination of meeting plans up to a year in advance. Screen all visitors and answer multiple phone lines. Takes action to solve problems quickly and independently. Conducts research and develops comprehensive plans and strategies for short and long-term projects, actions, and activities as assigned. Works in coordination with the Operations section on planning and execution of events. Develops and facilitates methods for automating reports and correspondence. Responsible for coordinating with MCCS Finance and outside venues for quarterly staff section incentive activities. Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment. Performs other related duties as assigned. Requirements Conditions of Employment See Duties and Qualifications EVALUATIONS: Qualifications Four years experience that demonstrates broad knowledge of administrative practices and principles. Must have knowledge of Marine Corps and MCCS structure and chain of command. One year experience with a Navy or a Marine Corps Administration office and minimum one year experience in a support role to senior executives is required. Ability to coordinate effectively with all levels of internal management and external agencies. Ability to identify and analyze problems and recommend solutions and alternatives. Must be flexible and able to work in a fast paced, demanding work environment. Must demonstrate excellent communication skills, both written and verbal. Skill to organize and coordinate multiple high visibility projects simultaneously. Must have strong computer skills, to include all Microsoft Office programs. Education Additional Information GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, sex, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis. It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report. Employment is contingent upon the successful completion of a National Agency Check and Inquiries (NACI). For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002. Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made. Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS. Required Documents: Education/certification certificate(s), if applicable. If prior military, DD214 Member Copy This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce. Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must submit a written request/statement (may be obtained from the MCCS Human Resources Office) and present ID card with "TA" stamped in red on front of card. INDIVIDUALS SELECTED FROM THIS ANNOUNCEMENT MAY BE CHANGED TO PART-TIME OR FULL-TIME AT MANAGEMENT'S DISCRETION WITHOUT FURTHER COMPETITION. ALL ONLINE APPLICATIONS MUST BE RECEIVED BY 1159PM EASTERN TIME (ET) ON THE CLOSING DATE LISTED IN THE JOB POSTING.