Red Oak Technologies is a leading provider of comprehensive resourcing solutions across a variety of industries and sectors including IT, Marketing, Finance, Business Operations, Manufacturing and Engineering.
Our client is a large data analytics company. They are looking for an Executive Assistant to join their team. This role is a CONTRACT position. Position will be HYBRID supporting a team in San Francisco, CA.
HYBRID - 2 times per week onsite
Position Summary:
Seeking a highly organized and proactive Executive Assistant to support executive leadership. This individual will play a critical role in ensuring operational efficiency and contributing to the overall effectiveness of the team. The ideal candidate will embody core values of Humility, Ownership, and Growth Mindset and help strengthen a vibrant company culture.
This role requires excellence in managing calendars, coordinating travel, preparing documents, and organizing meetings. Strong communication, attention to detail, and discretion are essential, as is the ability to handle multiple priorities in a dynamic environment.
Position Duties:
- Manage, protect, and maintain executives' calendars
- Book and secure domestic and international travel arrangements
- Schedule meetings and take meeting notes as needed
- Support planning and execute logistics for team offsites and events
- Manage timely submission of executive expenses
- Collaborate with the Workplace and Employee Experience teams
- Seamlessly handle multiple priorities at once
- Act as a cultural ambassador for Our Company
- Assist in maintaining strong relationships inside and outside the company
- Uphold confidentiality, excellent judgment, and discretion
- Work closely with the Chief of Staff to the CHRO on strategic events (QBRs, All Hands, Offsites) and other related logistics
- Perform ad hoc administrative duties as needed
Position Requirements:
- 3+ years of executive support experience or similar
- Strategic, adaptable, and resourceful in fast-paced environments
- Experience coordinating domestic and international travel
- Multitasker with strong attention to detail and problem-solving skills
- Collaborative team player and step up to help others when needed
- Calm, helpful, and solution-oriented under pressure
- Comfortable with GSuite (Gmail, Calendar, Slides) and a pro at building and formatting presentation decks
- Trustworthy and understand the importance of confidentiality when supporting executives and HR
- Passionate about building strong relationships with colleagues at every level
Red Oak Technologies is made up of people from a wide variety of backgrounds and lifestyles. We embrace diversity and invite applications from people of all walks of life. See what it's like to be at the top; connect with one of our recruiters and apply today.
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