Russell Tobin's client, a leading online marketplace connecting property owners with travelers for short-term rentals, is hiring a Candidate Concierge in San Francisco, CA 94103 (Onsite)
Position Title: Candidate Concierge
Location: San Francisco, CA 94103 (Onsite)
Duration: 12+ Months with the Potential to extend
Pay Rate: $46.46 - $48.46 per hour on W2
Schedule: Standard Business Hours
Job Description
The Candidate Concierge is a critical member of the recruiting team, responsible for delivering a white-glove, high-touch experience for all in-person candidates visiting the office. Acting as the face of the company, this role ensures each candidate's journey is seamless, welcoming, and reflective of the organization's culture and values. The position requires close collaboration with recruiting teams, executive admins, and internal operations to manage logistics, scheduling, and the onsite interview experience.
Key Responsibilities
- Serve as the primary host for in-person candidate visits, ensuring a welcoming and professional environment.
- Coordinate logistics across departments (recruiting, security, facilities, travel, IT) to support a seamless interview day.
- Greet and escort candidates, manage room bookings, temperature control, and other comfort details.
- Partner with internal stakeholders (hiring managers, executive admins, recruiting coordinators) to align schedules and interview flows.
- Maintain a strong knowledge of office operations, including safety, IT, mailroom, and events.
- Uphold strict confidentiality around sensitive hiring and personnel information.
- Utilize applicant tracking systems and internal tools to manage interview schedules and records.
- Support recruiting projects and assist during candidate down-time with scheduling or logistical tasks.
- Provide after-hours support occasionally, based on business needs.
Skills & Qualifications
- 3+ years of experience in executive support, concierge services, hospitality, or recruiting coordination.
- Strong background in customer service or workplace operations; experience in tech or corporate settings preferred.
- Excellent organizational and time management skills with high attention to detail.
- Exceptional interpersonal and verbal/written communication skills.
- Ability to problem-solve proactively and maintain composure under pressure.
- Comfortable working with senior leadership and maintaining professionalism at all times.
- Proficient in using scheduling and applicant tracking systems.
- Passionate about delivering best-in-class candidate experiences.
- Must be able to work on-site in San Francisco 5 days a week.
Education:
- Bachelor's degree preferred or equivalent relevant experience.
- Ability to work 40 hours per week, with occasional after-hours availability as needed.
Benefits that Russell Tobin offers:
Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.