About Us
GCI General Contractors is a premier Bay Area commercial general contracting firm specializing in building renovations, infrastructure, laboratories, and tenant improvements-with a strong focus on sustainability and LEED-certified projects. Our dedication to teamwork, collaboration, and superior quality sets us apart. At GCI, we build environments where people thrive.
Position Overview
We are seeking a highly skilled and personable Executive Assistant to provide comprehensive support to our President and Director of Preconstruction. Based at our headquarters in San Francisco, this full-time, in-person role requires an individual who thrives in a dynamic environment and is committed to excellence. The ideal candidate will possess exceptional organizational skills, persuasive communication abilities, and a positive, engaging demeanor.
Key Responsibilities
Executive Support:
- Manage complex calendars, ensuring efficient scheduling and prioritization of appointments.
- Coordinate detailed travel arrangements, including itineraries, accommodations, and transportation.
- Read, prioritize, and, when appropriate, respond to e-mail correspondence on behalf of the Executive.
- Prepare and edit correspondence, reports, presentations, and other documents, often of a confidential nature.
- Act as a gatekeeper for executive access while maintaining a professional and approachable demeanor.
- Help maintain and update CRM.
- Demonstrate discretion, confidentiality, and executive presence in all interactions.
Communication & Liaison:
- Serve as the primary point of contact between executives and internal/external stakeholders.
- Facilitate clear communication across departments to ensure alignment with company goals.
- Represent the President and Director of Preconstruction in meetings or events as required.
- Track and maintain client contact lists, assist with outreach, engagement, and relationship management.
- Assist with candidate communications and support for key hires reporting.
Administrative Management:
- Oversee expense reporting and budget tracking for executive activities.
- Maintain organized records and filing systems for easy retrieval of critical information.
- Plan and execute internal events or meetings, including logistics coordination.
Special Projects:
- Support executives with research, data analysis, or special initiatives as needed.
- Assist in preconstruction project coordination by managing timelines or gathering relevant documentation.
Minimum Qualifications
- Bachelor's degree (4-year degree required).
- At least 5 years of experience as an Executive Assistant supporting senior leadership.
- Exceptional written and verbal communication skills with the ability to persuade effectively.
- Strong organizational skills with attention to detail and the ability to balance multiple priorities.
- A positive attitude and the ability to foster a welcoming environment.
- Experience in hospitality or customer-facing industries is highly desirable.
- Familiarity and /or prior experience with AEC environment is a plus.
Work Environment & Schedule
This role is based at our San Francisco headquarters and requires in-person attendance five days a week to ensure seamless support for our executives.
Why Join Us?
At our $300 million construction company, we are committed to fostering an inclusive workplace where employees thrive professionally while contributing to meaningful projects across the Bay Area. Join us in making GCI the most sought-after place to work while transforming our clients into advocates through exceptional service.