A global financial services firm is seeking a Temporary to Permanent Executive Assistant for their San Francisco office location. This person will be supporting a team of 1 MD and 8-10 other employees with the working hours being from 8am-5pm with some overtime as needed. This is a hybrid role where the team works remotely on Fridays. The position will start ASAP.
Responsibilities:
- Provide administrative support to a team of investment bankers
- Maintain frequently changing calendars through Outlook
- Coordinate all aspects of executive level appointments, meetings, client entertainment and conference calls
- Prepare and review materials and correspondence for meetings
- Coordinate frequent travel arrangements - both international and domestic, inclusive of air travel, hotel accommodation, car rentals and bookings, trains and visas where required.
- Prepare, reconcile, and track expense reports through Oracle (T&E system) in alignment with T&E policy
- Organize and secure highly confidential company and employee information
- Assist in ad-hoc reports special projects as needed
- Serve as back-up support for other managers/bankers and administrative staff when required
- Maintain and order supplies, paper, and binding supplies
- Various office manager duties shared among EA team
- Shared weekly catered lunch responsibilities
- Maintaining relationships with other building/facility personnel
Qualifications:
- Highly proficient in MS Office (Word, Excel, Outlook, and PowerPoint)
- Ability to gain a strong command of new systems (Oracle - Travel & Expense, Reporting System)
- Quick learner, not afraid to ask the right questions
- Resourceful and self sufficient
- 5+ prior experience in administrative position, IBD experience preferred
- Hybrid M-Th in office Friday WFH
- College degree required
- Expert in multi-tasking, organizing and prioritizing a must
- Strong written and verbal communication skills
- Detail oriented with ability to work independently and prioritize workload
- Demonstrates a high level of integrity and professionalism
- Energetic, responsive team player with the interest to take initiative and work in a fast-paced environment
- Highly tech savvy and advanced knowledge/experience in Microsoft Outlook
- Experience working across numerous time zones
Compensation:
- DOE 85k-105k + OT + Discretionary bonus
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)