Title: Executive Assistant, Supporting to VP/SVP
Location: San Diego, CA
Duration: 3+ Months Contract with possibility of ext.
Required skills
• 5+ years of work experience in a role requiring interaction with SVPs.
• 5+ years of experience working in a global, matrixed organization
• Manages advanced calendar needs for multiple VPs and above, including making calendar decisions on their behalf to effectively prioritize their time and resources.
• Expertly completes various office tasks (e.g., iProc creation, using a Pcard, maintaining office files, supplies, and equipment, submitting expense reports and checking requests, arranging for shipping, maintaining vendor tracking and support, creating/requesting NDAs, creating internal and external collaboration tools, etc.).
• Coordinates advanced domestic and complex international travel (flights, hotel, rental cars, etc.) for multiple travelers and trips with multiple connections and countries. This includes an advanced understanding of travel visas and documentation as well as expense reconciliation.
• Answers, screens, routes and/or responds to internal (with exposure/requests from multiple VPs and above) and external emails.