We are seeking a highly organized and detail-oriented Executive Assistant to join our client's team at a premier charter helicopter service company. The ideal candidate will have 2+ years of experience providing administrative support at the executive or senior level. This role requires strong multitasking abilities, excellent communication skills, and proficiency in financial processes.
This is a full time, in person and temp position.
Job Type: Short term (March 2025-October 2025)
Schedule: Monday - Friday 9AM-5PM
Pay Rate: $30/hr
Responsibilities:
- Answer and direct phone calls in a professional manner.
- Prepare reports, presentations, and correspondence for executives.
- Process invoices, manage accounts payable and accounts receivable.
- Organize and maintain electronic and physical filing systems.
- Utilize QuickBooks for financial transactions and record-keeping.
- Manage executive schedules, travel arrangements, and meetings.
- Assist with office administration and operational tasks as needed.
Qualifications:
- 2+ years of executive or senior administrative assistant experience.
- Advanced proficiency in QuickBooks is required.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) is required.
- Experience with Foreflight and BART System is preferred.
- Strong organizational, problem-solving, and communication skills.
- Ability to handle confidential information with discretion.