We are looking for a highly capable Executive Assistant to support multiple executives within a growing, fast-paced organization. This is a trusted role that blends strategic support with day-to-day execution - perfect for someone who thrives behind the scenes, is passionate about excellence, and wants to play a vital part in helping leaders operate at their best. This role is 5 days onsite.
Key Responsibilities:
- Manage high-volume scheduling, prioritize competing demands, and coordinate logistics with minimal guidance
- Serve as a gatekeeper and key point of contact for internal and external communications
- Anticipate scheduling conflicts, project needs, and executive preferences to streamline operations proactively
- Maintain and organize sensitive documents, inboxes, reports, and files with confidentiality and care
- Provide high-touch support for meetings, calls, and confidential briefings
- Oversee and maintain executive expense reports, ensuring accuracy, policy compliance, and timely submission. Reconcile and track all expenses to provide clear and organized reporting for reimbursement.
- Organize and manage domestic and international travel arrangements, ensuring cost-efficiency, comfort, and alignment with executives' preferences. Proactively handle all details for flights, accommodations, ground transportation, and itineraries.
- Draft, proofread, and edit executive-level communications and documents with precision
- Support strategic ad-hoc projects and initiatives
- Collaborate with other EAs or business partners to ensure seamless coverage and alignment
What We're Looking for:
- 2-4+ years of relevant experience, including executive-level support in a fast-paced, professional setting
- Strong project ownership skills - someone who sees tasks through from start to finish with high accountability
- Confident, resourceful, and capable of managing ambiguity with calm and clarity
- Professional presence with strong judgment, especially when dealing with sensitive topics or senior stakeholders
- Natural relationship builder with high emotional intelligence and communication savvy
- Ability to stay five steps ahead - you don't just react, you anticipate
- Tech-savvy and quick to learn tools and platforms (e.g., Slack, G-Suite, Zoom, etc.)
- A team player who can work independently and also contribute to a supportive, driven workplace culture
- Comfortable with occasional off-hours responsiveness when needed
The compensation range for this position is between $90k-125k on a base.