Are you an experienced, detail-oriented Executive Assistant with a strong background in financial services? We're seeking a polished, proactive, and high-performing EA to support our clients Portfolio Managers and their teams within a fast-paced, dynamic Global Equities environment. This is a unique opportunity to work with a high-caliber investment team where precision, professionalism, and efficiency are key.
Title: Executive Assistant - Global Equities
Location: New York, NY
Type: Full-time, Overtime-Eligible
Compensation Range: $90,000 - $115,000 base
What You'll Do:
- Provide day-to-day administrative support to multiple Portfolio Managers and investment teams
- Coordinate and manage high volumes of internal and external meetings, ensuring smooth calendar operations
- Arrange complex domestic and international travel through internal systems
- Track broker meetings and corporate access in internal databases
- Collect, organize, and distribute key research materials and financial documents
- Prepare and process team expense reports in a timely manner
- Liaise with broker sales teams to strategically plan meetings and conference attendance
- Ensure your team is fully prepped and ready to go-every time
Who You Are:
- Bachelor's degree required
- 3-5 years of EA experience, ideally supporting investment teams or within financial services (equities experience highly preferred)
- Highly organized with exceptional attention to detail
- Excellent calendar and time management skills-able to juggle multiple priorities with precision
- Tech-savvy and proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- A resourceful self-starter who anticipates needs and follows through
- Collaborative and confident
Why You'll Love This Role:
- Exposure to top-tier investment professionals and a highly analytical environment
- Collaborative team dynamic that values initiative and drive
- Competitive compensation structure with overtime eligibility