We're Hiring: Executive Assistant - Private Markets
Compensation: $100K base + bonus
Location: Hybrid - NYC
Industry: Financial Services Investment Management
Our client, a leading international financial services provider, is looking for a highly organized and proactive Executive Assistant to support the Global Chief Operating Officer, Private Markets. This role is ideal for a detail-oriented professional with exceptional communication, coordination, and problem-solving skills. You will thrive in a dynamic environment, managing executive-level administrative tasks and contributing to key business operations.
What You'll Do:
Executive Support
- Provide high-level administrative support, including calendar management, travel coordination, and expense reporting.
- Serve as a gatekeeper, managing emails, calls, and requests.
- Prepare and edit correspondence, reports, and presentations.
- Assist in meeting preparation, agenda setting, and follow-ups.
- Ensure confidentiality and discretion in handling sensitive business matters.
Operational & Project Support
- Track key deliverables and milestones for operational processes.
- Support internal teams and manage external stakeholder relationships.
- Partner with corporate real estate and vendors to help manage the NYC office.
- Identify opportunities to enhance administrative efficiency.
Meeting & Event Coordination
- Organize and schedule internal and external meetings and events.
- Take meeting minutes and follow up on action items.
- Plan executive off-sites and business events as needed.
What We're Looking For
- 5+ years of executive assistant experience, preferably in financial services or asset management.
- Strong ability to manage complex calendars, travel, and high-volume correspondence.
- Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and collaboration tools (Teams, Zoom, Concur).
- Excellent written and verbal communication skills with strong attention to detail.
- Ability to work independently, anticipate needs, and exercise sound judgment.
- Strong organizational and multitasking skills in a high-pressure environment.
- High level of professionalism, discretion, and integrity.
- Strong interpersonal skills with the ability to collaborate across cultures.
Why Join?
- Opportunity to work with a top-tier financial services provider.
- Flexible and inclusive work environment.
- Career growth and development opportunities.
Interested? Apply today or reach out for more details.
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