Law firm with offices in Midtown, Manhattan is seeking an experienced Executive Assistant to support one of their partners. This is a high-trust EA role with exceptional visibility, competitive pay, a collaborative team environment, and the opportunity to engage in both business and light personal support.
Hybrid schedule: onsite 4 days per week, 1 day remote
Salary range: 130k - 150k base plus paid OT and bonus
Hours: 9am - 6pm
Key Responsibilities:
- Manage an intricate and ever-changing calendar, coordinating meetings, appointments, and internal briefings
- Serve as gatekeeper for the Partner, screening calls, managing access, and triaging requests with discretion
- Coordinate complex domestic and international travel logistics, including flights, hotels, ground transport, and itineraries
- Liaise daily with attorneys and staff across the broader corporate practice group
- Monitor and respond to emails, texts, and phone calls, including communications outside of regular business hours
- Prepare documents, presentations, reports, and legal materials with accuracy and polish
- Enter attorney time using 3E and support billing processes
- Assist with light personal support including schedule conflicts, reservations, and errands when needed
- Draft and revise correspondence, format legal documents, and handle administrative tasks with confidentiality and speed
- Provide support for special projects and other duties as needed
Qualifications:
- 7+ years of executive-level support, preferably within a large law firm, legal department, or financial institution
- Prior experience supporting a senior partner or C-level executive strongly preferred
- Proven ability to manage demanding schedules, heavy travel, and competing priorities
- High attention to detail and ability to work with a sense of urgency
- Exceptional communication and interpersonal skills; thrives in highly visible, collaborative environments
- Proficiency in Microsoft Office Suite; familiarity with 3E or other legal billing systems preferred
- Bachelor's degree preferred
- Comfortable working in a high-performing culture where responsiveness and accuracy are essential