The Building Trades Employers' Association (BTEA) represents 25 Contractor Associations, comprised of New York City-based union contractors, including construction management firms and specialty trade contractors. The BTEA serves as the unified voice for union contractors in New York City, advocating for strong business development and fostering communication with government, owners, and organized labor.
Job Description: Executive Assistant for President & CEOSalary Range: $60,000 - $75,000
The Executive Assistant acts as a liaison between the Executives, President, and Vice Presidents, supporting them in daily office needs and managing general administrative activities. This role includes calendar management, meeting organization, welcoming visitors, answering phone calls, handling messages, and coordinating travel arrangements with professionalism and confidentiality. The Executive Assistant also filters and prioritizes office visits and emails, ensuring the Executive staff operates efficiently.
Requirements: 5 years of executive assistant experience
Advanced degree preferred
Strong time management skills and ability to meet deadlines
Excellent verbal and written communication skills
Exceptional organizational skills, attention to detail, and ability to multitask
Strong problem-solving and decision-making skills with the ability to take initiative
Ability to act as a gatekeeper and escalate relevant information to Executives as needed
Ability to work independently with minimal supervision
Excellent interpersonal skills - a true team player
Ability to handle confidential information with discretion
Proficiency in Microsoft Office Suite and experience with standard office equipment (copiers, business telephone systems, and office machinery)
Duties and Responsibilities: Manage the CEO's calendar, including scheduling appointments and prioritizing sensitive matters
Research, prepare and take notes for meetings
Coordinate travel arrangements and prepare trip itineraries
Maintain office supplies and order as needed to ensure proper inventory levels
Handle and distribute mail
Maintain organization's contact database
Manage electronic records and emails, organizing both old and new files to maintain a well-structured and accessible digital library.
Draft and organize written communications, including correspondence, memos, and agendas
Use software tools (spreadsheets, presentation software, etc.) to prepare reports and special projects
Organize web conferences and in-person meetings
Plan and set up meetings and events, including arranging catering when needed
Provide administrative support to BTEA member associations
Assist in organizing work for external consultants
Liaise with BTEA committee co-chairs on key initiatives
Develop meeting agendas with Executive staff, Officers, and committee co-chairs to ensure all relevant topics are covered
Assist other staff as needed
Manage communications for the Executive Committee and Board, including monthly meeting announcements