Executive Assistant
New York $90,000 - $110,000 + Bonus + Benefits
A leading hedge fund based in New York is seeking a proactive and highly capable Executive Assistant to support a small group of senior leaders, including the Head of Investor Relations. The role also includes providing occasional coverage for C-suite executives, making it ideal for someone adaptable, resourceful, and confident supporting at a senior level.
You'll be joining a close-knit, high-performing team where flexibility, discretion, and strong attention to detail are key. This role offers variety, exposure across the business, and the chance to make a meaningful impact from day one.
Key Responsibilities
- Executive Support: Provide administrative support to the Head of Investor Relations and other Directors, including complex calendar management and meeting coordination
- C-Suite Coverage: Step in to support senior executives during holidays or absences, ensuring seamless day-to-day operations
- Travel Coordination: Arrange domestic and international travel, including flights, accommodation, visas, and itineraries
- Meeting Management: Schedule and prepare for meetings, including logistics, agendas, and materials
- General Team Support: Assist with ad hoc administrative tasks and team-wide projects as needed
About You
- At least 2 years of experience in an administrative or team assistant role, ideally within financial services or a fast-paced corporate environment
- Highly organised, with excellent communication skills and strong attention to detail
- Discreet and professional when handling sensitive information
- Comfortable managing changing priorities and supporting multiple stakeholders
- Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Benefits
- Bonus: Competitive discretionary bonus
- Benefits: Comprehensive health coverage, 401(k), and additional perks
This is a fantastic opportunity for a rising Executive Assistant who thrives in a fast-moving environment and enjoys supporting a dynamic and collaborative team.