An Investment Management firm seeks a highly organized and proactive Executive Assistant to support two C-suite executives on a contract basis. The ideal candidate will possess exceptional administrative skills, and the ability to handle sensitive information with discretion. This role requires a detail-oriented professional who can thrive in a fast-paced environment while managing multiple priorities.
On-site 2-3 days per week
Pay rate: $55-$65/hr
Hours: 9 am - 6 pm
Key Responsibilities:
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for the executives
- Coordinate quarterly board meeting logistics including venues, breakfasts, lunches, and off-site dinners, preparing and printing materials, and coordinating travel and accommodations
- Act as a liaison between executives and internal/external stakeholders, maintaining strong relationships and effective communication
- Handle confidential information with the utmost integrity and professionalism
- Support ad-hoc projects and initiatives as requested by the executives
Qualifications:
- Bachelor's degree in Finance, Business Administration, or a related field preferred
- 10+ years of experience as an Executive Assistant, preferably in a finance-related environment
- Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and financial software
- Exceptional organizational, time management, and multitasking skills
- Strong written and verbal communication skills
- Ability to work independently and collaboratively in a team-oriented environment