Title: Executive Assistant to CEO
Salary: $70,000 - $90,000 p.a.
Start: ASAP
I am partnering with a premier production company that is New York based and was founded over twenty years ago. They are non-profit and work with very well-known names throughout the year. The CEO is looking for a very detail oriented Executive Assistant who can anticipate upcoming needs. This executive assistant MUST have experience in the production industry.
Responsibilities:
- Create and maintain production schedule and agendas
- Act as a liaison between the producer and production teams, talent, agents, executives, and other key stakeholders.
- Assist with the scheduling of production meetings
- Maintain organization of production-related materials such as scripts, contracts, and call sheets.
- Process expenses, track budgets, and submit invoices as needed.
- Manage scheduling of all appointments and commitments.
- Daily upkeep and tracking of all telephone calls.
- Document meetings and track/follow up on action items.
- Booking travel arrangements.
- Assist with office finances, gift-sending, errands, and office organization.
Experience:
- Extensive experience as an assistant to a producer working in Film, TV, or Media/Live Events.
- Working knowledge of production workflows and terminology.
- Proficiency in scheduling software (Google Calendar, Outlook).
- Ability to anticipate needs, think ahead, and problem-solve proactively.
- Experience handling confidential information with discretion.
- Excellent judgement, ability to organize among competing deliverables.
- Exceptional communication skills