Position: Executive Assistant
Location: New York, NY
Reports To: Managing Directors
Employment Type: Full-Time
Company Overview:
LifeSci Partners is a comprehensive financial services firm dedicated to emerging life science companies. We pride ourselves on fostering a collaborative environment that encourages learning and growth, with a management philosophy centered on supporting the next generation of leaders, thinkers, and citizens.
Job Summary:
We are seeking a proactive and detail-oriented Executive Assistant to provide comprehensive administrative support to our team. The successful candidate will manage complex schedules, coordinate meetings, and facilitate communication across various departments. This role is integral to maintaining the efficiency of our operations and supporting our mission to advance the biotechnology sector.
Key Responsibilities:
Administrative Support:
- Calendar Management: Coordinate and manage complex schedules for multiple team members, ensuring optimal time management and conflict resolution.
- Meeting Coordination: Organize internal and external meetings, including preparing agendas, and arranging logistics
- Document Preparation: Assist in creating and editing presentations, reports, and other professional documents.
- Expense Reporting: Prepare and process expense reports, ensuring accuracy and compliance with company policies.
Communication & Collaboration:
- Liaison Role: Act as a point of contact between team members, clients, and external partners, facilitating effective communication.
- Information Management: Maintain confidential files and records, ensuring information is organized and easily accessible.
- Team Support: Collaborate with other administrative staff to support company events, conferences, and special projects.
Qualifications & Skills:
- Experience: 3+ years of experience as an Executive Assistant or in a similar administrative role, preferably in a sell side broker dealer financial institution that facilitates transactions in securities, primarily by executing trades, underwriting new issues, and providing investment research and market-making services.
- Education: Bachelor's degree preferred.
- Technical Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
- Communication: Exceptional verbal and written communication skills.
- Organizational Skills: Strong ability to multitask, prioritize, and manage time effectively.
- Problem-Solving: Demonstrated ability to anticipate needs, think critically, and offer solutions.
- Discretion: Proven track record of handling sensitive information with the utmost confidentiality.
- Adaptability: Ability to thrive in a fast-paced, dynamic environment and adjust to changing priorities.
Why Join LifeSci?
- Innovative Environment: Be part of a team at the forefront of the biotechnology and healthcare investment sectors.
- Professional Growth: Opportunities for continuous learning and career advancement.
- Collaborative Culture: Work in a supportive environment that values diversity and teamwork.
- Comprehensive Benefits: Competitive compensation package, including health benefits, retirement plans, and more.