Job Position: Senior Executive Assistant
Facility Address: Los Angeles, CA
Contract based of 6-12 months contract to hire position
Shift Information: Day shift 9am to 5pm
Minimum Experience/Knowledge
• 5+ years of experience supporting multiple executives concurrently; c-suite highly desired
• Must be able to work in fast-paced environment
• Experienced in core office workflow applications
• Strong organizational skills
Accountabilities
•Responsible for calendar and meeting coordination for multiple executives.
•Schedules, coordinates, and prepares for department meetings and events. Responsibilities include agenda preparation, room set up, and general logistics to ensure a smooth participation experience.
•Responsible for interpreting policy and procedures and assisting in problem identification and resolution.
•Manage various project activities; project planning, coordination, and communication.
•Track and report budgetary expenses in the core IT administration cost center with timely reporting to the Director of I.S. Operations and/or Manager, Administrative Operations
•Responsible for providing research and administrative support to special projects, preparing data, and execution as directed.
•Responsible for using sound judgment when complications arise outside the scope of authority, such as the need for deadline augmentation, and bringing these to the attention of the appropriate Administrative Leader in a timely manner.
•Responsible for maintaining security of information: e.g. patient medical records, hospital financial information, salary, staff and legal information in a confidential nature.
•Provides administrative support to executive leadership as assigned which includes but not limited to scheduling, meeting minutes, and other core support functions.
•Responsible for maintaining accurate record-keeping and updating databases daily.
•Other duties as assigned.