Exciting Opportunity: Executive Assistant for Prestigious Music & Entertainment Company
Our client, a prestigious music and entertainment company, is seeking a skilled Executive Assistant to support two C-suite executives. This is an excellent opportunity for a bilingual (Japanese-speaking and writing) professional who thrives in a fast-paced, global environment. The role is onsite daily in Los Angeles, offering the chance to be directly involved in a dynamic and exciting industry. The ideal candidate will be highly organized, proactive, and able to manage multiple tasks seamlessly. You'll provide essential administrative support, facilitate communication with Japanese-speaking stakeholders, and ensure smooth operations across a variety of responsibilities. If you're ready to contribute to a dynamic team and make an impact, this is the opportunity for you. Onsite daily in Los Angeles.
Role Overview:
The Executive Assistant will provide high-level administrative support to the C-suite executives. This role requires someone who is bilingual in Japanese (speaking and writing), proactive, and capable of managing communication in a fast-paced, global setting. You will be entrusted with various responsibilities, including facilitating international communication, managing executive schedules, assisting with travel, and helping ensure the seamless execution of daily operations.
Key Responsibilities:
- Provide daily administrative support to the C-suite executives.
- Translate during meetings with Japanese-speaking stakeholders.
- Facilitate communication with international partners, particularly in Japan.
- Assist with travel arrangements for the C-suite executives
- Attend artist-related sessions and assist with coordination.
- Occasionally assist with Personal Assistant (PA) duties in addition to Executive Assistant responsibilities (note: the role primarily focuses on EA tasks).
- Manage calendar appointments and efficiently coordinate meetings.
- Arrange travel bookings and create detailed itineraries.
- Serve as a liaison between various teams.
- Participate in business meetings, actively listen, and document key points and action items.
- Handle calls and manage high volumes of phone traffic.
- Prepare and submit expense reports.
- Manage special projects as necessary.
Qualifications:
- Bilingual in Japanese (speaking and writing).
- Music industry experience is ideal, but we are open to candidates from other relevant industries.
- Ability to thrive in a fast-paced, dynamic environment.
- Strong ability to work independently with minimal supervision.
- Proven experience as an Executive Assistant or in a similar administrative role.
- Flexibility to work extended hours and occasional overtime.
- Exceptional organizational skills and attention to detail.
- Experience coordinating business and personal calendars.
- Strong communication skills, both written and verbal.
- High level of discretion and judgment.
- Ability to handle confidential information with care.
- Proven track record of managing multiple projects and meeting deadlines.
Location:
Los Angeles, CA (Onsite daily)
Salary:
$60K - $95K base