Executive Assistant
Executive Assistant position- responsible for supporting the SVP in Worldwide Theatrical Marketing Partnerships.
Responsibilities:
- Manage SVP's heavy daily global calendar, answering calls, scheduling, and coordinating meetings and appointments across multiple domestic and international time zones.
- Arrange meetings and conferences, including securing conference rooms, issuing meeting invitations, and preparing materials, agendas, handouts, catering, notes, and recaps.
- Arrange detailed international travel and itineraries.
- Perform various administrative duties including but not limited to filing, typing, organizing documents, printing materials, and creating and organizing binders, and files.
- Managing expense reports.
- Prepare projects, research, reports, and presentations in PowerPoint, Excel, and MS Word, and keep internal documents up to date (i.e., promotional timelines, status reports, etc.).
- Manage, organize,e and track merchandise inventory and storage.
- Arrange international shipments.
- Liaise with internal departments and external entities.
- Additional tasks as directed by supervisor.
Requirements:
- Bachelor's Degree
- Minimum 2 years equivalent work experience, preferably with entertainment and/or international background.
- Excellent organizational skills and high attention to detail.
- Excellent written, verbal, and interpersonal skills with the ability to interface with staff, internal and external contacts, and senior management in a clear, concise, and courteous manner.
- Ability to multi-task, prioritize,e and manage time efficiently to meet deadlines.
- Familiarity with a variety of industry concepts and theatrical properties is preferred.
- Self-motivated, proactive, resourceful, solutions-oriented.
- Ability to work well and be flexible in various challenging environments and high-pressure situations.
- High Proficiency with MS software including Word, Excel & PowerPoint, and Zoom.
- Familiarity with other video/audio software -Google Meet, Microsoft Teams, Blue Jeans.
- Ability to lift merchandise boxes up to 20 lbs.
- Knowledge of foreign language(s) a plus.
- Keen interest in film, brand marketing, and deal-making is a plus.
Compensation:
Req PPCJP