Job Title: Executive Assistant
Reporting Structure: Reports directly to the President
Location: Hybrid, Los Angeles area required
Company Overview
Unboxed Group is a global creative agency specializing in crafting unforgettable brand experiences. Headquartered in Los Angeles, with events executed nationally, our team translates ideas into captivating narratives, seamlessly connecting imagination and reality.
Position Overview
As Unboxed Group continues to expand, we are looking for a highly organized, proactive, and adaptable Executive Assistant to provide seamless support to our President. This role goes beyond traditional administrative duties. It requires a strategic partner who can anticipate needs, manage high-level interactions, and contribute to the overall efficiency of the business. This is a dynamic, high impact position for someone eager to learn, grow, and contribute to a company that thrives on creativity, collaboration, and pushing boundaries.
What You'll Do:
Executive Support & Workflow Management
- Own and manage the CEO's calendar, prioritizing meetings that align with the business goals.
- Proactively prepare for meetings, ensuring all materials are ready and follow up actions are documented and tracked.
- Draft and manage emails, messages, and internal/external communications.
- Handle all travel logistics, including seamless door-to-door planning.
- Support in prioritizing tasks, filtering communications and ensuring efficient time management.
- Coordinate internal and external meetings with clients, vendors, and team members.
- Handle correspondence - draft emails, take meeting notes, and prepare presentations.
Personal Efficiency
- Collaborate with the President to create daily workflows and routines that enhance productivity.
- Handle errands, scheduling and reservations as needed.
- Organize and oversee personal travel arrangements, accommodations, and itineraries.
- Think ahead - if the President has a long day of meetings, have meals and recovery time already planned into the day.
Company Support
- Responsible for managing the company google voice line.
- Sort and distribute company related mail to the appropriate individuals.
- Assist with social media management and content posting for the company Linkedin and Instagram account.
- Manage gift purchasing, special occasions, and events for clients and vendors.
- Support HR and Finance with projects as needed.
- Support event coordination and logistics for key company initiatives.
- Support with on-site client events.
Who you are:
- Strategic: You anticipate needs, manage priorities, and create efficiencies that enhance the overall business.
- Effective Communicator: You can effectively liaise with leadership, clients, vendors and the team while maintaining confidentiality.
- Detail Oriented: You manage schedules, meetings and projects with precision, ensuring nothing falls between the cracks.
- Highly Organized: You excel at multitasking, prioritizing tasks and find solutions without needing constant direction.
- Agile & Adaptable: You thrive in a fast paced environment where priorities shift rapidly, pivoting seamlessly to meet evolving business needs while staying organized and focused.
- Versatile & Hands on: You're always ready to step in and support wherever needed, whether it's managing last minute tasks, troubleshooting issues, or ensuring everything runs smoothly behind the scenes.
- Discreet & Trustworthy: You handle sensitive information with professionalism and confidentiality.
Experience You Bring:
- 3+ years of experience as an Executive Assistant, Chief of Staff, or similar role.
- Experience with Google Workspace or Microsoft Office (Google Workspace preferred).
- Social media savvy - Linkedin and Instagram
- Outstanding problem solving and critical thinking skills
Additional requirements:
- A valid driver's license
- Reliable means of transportation
- Availability to work evenings and weekends
- Ability to lift 40+ pounds
- Ability to travel both domestically and internationally
Hiring Range: $68,600 - $75,000
Unboxed Group, LLC is an equal opportunity employer. Qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other factors prohibited by law.