Executive Assistant

Ultimate Staffing is seeking a seasoned Executive Assistant on behalf of a well-established organization in Florida. This position supports top-level leadership, including the CEO, and plays a pivotal role in keeping day-to-day operations running seamlessly. The right candidate will bring professionalism, attention to detail, and a proactive mindset to this high-visibility role.

The role is 100% on-site, full-time hours, and looking to hire immediately.

• Optimize the productivity of executive leadership by managing calendars, coordinating meetings and travel arrangements, and ensuring timely follow-ups.
• Oversee time-sensitive priorities with a sense of urgency and sound judgment.
• Plan and execute internal and external meetings, including logistics, preparation of materials, and agenda coordination.
• Respond quickly and effectively to requests, including occasional support outside standard business hours.
• Represent executive leadership in interactions with internal teams, external partners, and board members, fostering positive relationships and clear communication.
• Prepare accurate reports, maintain confidentiality, and anticipate the evolving needs of the executive office.
• Serve as a dependable liaison between senior leadership and various departments.
• Manage expense reporting and support cost-efficiency initiatives.
  
  

• Bachelor's degree required.
• At least five years of proven experience in an executive support capacity, preferably in a fast-paced environment.
• Advanced MS Office Suite - Included PowerPoint and Word.
• Experienced supporting BOD's and taking, editing, publishing meeting minutes.
  

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.