Our client, a leading architecture and design firm, is seeking a proactive and detail-oriented Executive Administrative Coordinator to support the Founding Partner, proposal development, and project coordination. This role offers the opportunity for growth while providing administrative assistance and facilitating client and consultant engagement. If you thrive in a fast-paced environment and have a passion for organization, this position is perfect for you.
Primary Responsibilities:
- Provide administrative support to the Founding Partner, handling correspondence and organizational tasks
- Organize and track proposal documents with precision
- Prepare and review contracts, including AIA Owner/Architect and Architect/Consultant agreements
- Participate in preparing responses to Requests for Proposal/Qualifications
- Coordinate project documentation, align project schedules, and support internal communication
- Manage insurance certificates and client/consultant engagements
- Maintain a structured electronic filing system
- Contribute to marketing strategy and promotional material development
- Ensure high standards of written communication and attention to detail
Qualifications:
- 3+ years of administrative experience, preferably in an architectural, design engineering, construction or real estate setting
- Proficiency in Microsoft Suite, especially Excel and Word
- Familiarity with Google Apps (Sheets, Docs) and Deltek Vision is beneficial
- Highly motivated, dependable, and able to multitask efficiently
- Proposal experience is preferred but not required
Benefits: Includes a comprehensive employee benefits package includes medical, dental, and vision insurance, an annual bonus, 401(k) matching, and participation in our Employee Stock Ownership Plan (ESOP). Additionally, we offer tax-free commuter benefits, a discounted Divvy membership, and the flexibility of a customizable work schedule to support work-life balance.
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)