AST SpaceMobile and our global partners are building the first and only space-based cellular broadband network to be accessible by standard smartphones. Called SpaceMobile, this ultra-powerful network is being designed to provide connectivity at 4G/5G speeds everywhere on the planet - on land, at sea and in flight.
Summary: Executive Administrative Assistant's responsibilities include managing calendars, making travel arrangements, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.
This position is based in Miami, FL, supporting our Chief Financial & Legal Officer.
Duties and Responsibilities: - Act as the point of contact among executives, employees, clients, and other external partners
- Manage information flows in a timely and accurate manner
- Manage executives' calendars and set up meetings
- Make travel and accommodation arrangements
- Rack daily expenses and prepare weekly, monthly, or quarterly reports
- Format information for internal and external communication - memos, emails, presentations, reports
- Take minutes during meetings
- Screen and direct phone calls and distribute correspondence
- Performs general clerical duties including but not limited to filing, photocopying, scanning, and mailing
- Assists with special projects as assigned
Minimum Requirements: - 4+ years' experience as an Executive Assistant, Personal Assistant, or similar role
- High School diploma or GED Equivalent (Bachelor's degree Preferred)
- Excellent Microsoft Office 365 knowledge
- Outstanding organizational and time management skills
- Familiarity with office gadgets and applications (e.g., e-calendars and copy machines)
- Excellent verbal and written communications skills
- Demonstrates a high level of professionalism in dealing with confidential and sensitive issues
- Must be a US Citizen or Permanent Resident Green card holder or have a legal US work permit
- Ability to deal effectively with a diversity of individuals at all organizational levels
- Good judgement with the ability to make timely and sound decisions
- Creative, flexible, and innovative team player
- Ability to work independently and with self-direction
- Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
AST SpaceMobile is an Equal Opportunity, at will Employer; employment is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.