Corporate Office Assistant

Job Title: Corporate Office Assistant

Location: 155 Seaport Boulevard, Boston, MA 02210

Hours: Full-Time (35 hours/week)

Shift: 9:30 AM - 5:30 PM

Pay Rate: $22.00 per hour

Job Description:

We are seeking a dedicated and detail-oriented Corporate Office Assistant to support daily office operations. This role involves a variety of administrative and clerical tasks, requiring strong organizational skills and the ability to handle multiple tasks simultaneously. The successful candidate will contribute to a well-run office and ensure that all administrative functions are completed efficiently and on time.

Key Responsibilities:

Reception Duties:

• Greet visitors, answer and direct phone calls, and manage correspondence (emails, letters, packages).
• Maintain a clean and welcoming reception area.

Administrative Support:

• Prepare and manage documents, including copying, scanning, and filing.
• Assist with scheduling meetings, appointments, and conference calls.
• Maintain office supplies inventory and place orders as needed.
• Handle incoming and outgoing mail.

Data Entry:

• Enter, update, and maintain accurate records in databases and systems.
• Assist in the preparation of reports, presentations, and spreadsheets.

Communication:

• Coordinate communication between different departments.
• Respond to internal and external inquiries in a professional manner.

Office Management:

• Assist with organizing office events, meetings, and workshops.
• Support the maintenance of office equipment and liaise with vendors for repairs or supplies.

Other Duties:

• Provide assistance with special projects as needed.
• Perform additional tasks as assigned by the supervisor.

Qualifications:

• Education: High school diploma or equivalent required; an associate degree or higher in a related field is a plus.
• Experience: Prior experience in an administrative or clerical role is preferred.

Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.
• Ability to multitask and prioritize tasks effectively.

Work Environment:

• This role operates in a professional office environment.
• The position may require sitting for long periods and occasionally lifting office supplies or equipment.

If you're a proactive and organized individual who thrives in a dynamic office setting, we'd love to hear from you. Apply today.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.