Our client, a dynamic and mission-driven organization, is actively seeking a detail-oriented and proactive contract to hire Executive Assistant to support their CEO and Chief of Staff. This role offers an exciting opportunity to work closely with executive leadership, providing high-level administrative and project support while managing key departmental initiatives.
About You:
- 3+ years of experience in an executive support role, ideally within a fast-paced environment.
- Strong organizational and multitasking skills, with the ability to manage multiple priorities efficiently.
- Exceptional verbal and written communication skills, with the ability to interact professionally with executives, board members, and external stakeholders.
- Prior experience working with Salesforce or other CRM platforms is highly preferred.
- Proficiency in Microsoft Office Suite, with a particular emphasis on Outlook, Word, and PowerPoint.
- A high level of discretion and professionalism, handling sensitive information with integrity.
- A proactive and adaptable mindset, ready to take initiative and support both daily operations and strategic projects.
About the Job:
- Manage executive calendars and coordinate high-priority meetings, ensuring seamless scheduling.
- Serve as a trusted point of contact for internal and external stakeholders, representing the Executive Department with professionalism.
- Support Board and committee meetings, handling scheduling, correspondence, and documentation.
- Process expense reports, invoices, and receipts with accuracy.
- Organize and coordinate executive-level meetings, programs, and events, including logistics, catering, and communications.
- Maintain and leverage Salesforce CRM to manage departmental contacts, generate reports, and support outreach efforts.
- Provide administrative leadership within the organization, including facilitating monthly administration meetings.
- Assist with special projects and initiatives, contributing to the success of key executive programs.
This is a full-time, contract to hire onsite role based in Philadelphia, paying up to 72k annually depending on experience. If you are a highly organized, detail-oriented professional with a passion for executive support, we encourage you to apply today.
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)