Are you an organized, detail-oriented professional with a passion for supporting dynamic teams? A reputable organization is seeking an
Office Administrator. This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys a wide range of responsibilities.
Key Responsibilities:- Oversee and execute all front office administrative tasks including reception, scanning, CRM updates, mailroom operations, and office supply management.
- Supervise office services staff including timecard approval, performance management, recruitment, and onboarding.
- Act as the primary liaison to building management for maintenance, security, and office services coordination.
- Set priorities and manage workflow to ensure efficiency and service excellence.
- Coordinate office moves, furniture installations, and workspace configurations.
- Manage all incoming/outgoing mail and ensure timely distribution.
- Handle print production and fulfillment requests, including presentation binding.
- Maintain kitchen and office supply inventory.
- Ensure company phone lists and directories are current and distributed.
- Oversee file storage systems both on-site and off-site.
- Build and maintain relationships with vendors and service providers.
- Serve as the key contact for office equipment including phones, printers, copiers, and fax machines.
- Provide backup support for Receptionist and Administrative Assistant as needed.
Qualifications:- Education: High School Diploma or equivalent (required)
- Experience: Minimum of 2 years in office administration or coordination
- Strong customer service orientation with a positive, team-first attitude
- Ability to work independently and manage multiple tasks efficiently
- Excellent attention to detail and organizational skills
- Strong interpersonal and communication abilities
- Ability to remain effective in high-pressure or ambiguous situations