At gym80 U.S., we are committed to operational excellence, sustainable growth, and delivering exceptional customer service in the fitness equipment industry. As we continue to grow, we're looking for a reliable and detail-oriented Administrative Assistant to support our day-to-day operations. This vital role combines administrative responsibilities with light accounting, order processing, and logistical coordination to help keep our business running efficiently.
Key Responsibilities
Administrative Support
Manage calendars, schedule meetings, and coordinate travel arrangements
Maintain organized electronic and physical filing systems
Handle incoming communications and direct them to the appropriate contacts
Assist in preparing reports, presentations, and internal documents
Accounting Support (A/R & A/P)
Support data entry for accounts receivable and accounts payable
Track invoice submissions and monitor payment statuses
Help reconcile vendor statements and customer payments
Communicate with clients and vendors regarding billing inquiries
Order Processing & Operations
Accurately enter and manage customer orders
Confirm order details, pricing, and inventory availability with internal teams
Monitor orders through fulfillment and delivery; provide updates to customers
Coordinate with logistics and warehouse teams to ensure accurate execution
Maintain complete records of orders, shipments, and supporting documents
Logistics & Operational Support
Help coordinate incoming and outgoing shipments
Liaise with vendors, couriers, and third-party logistics providers
Maintain purchase order records and track supply inventory
Contribute to operational projects and assist with process improvement efforts
Qualifications
Previous experience in an administrative, office assistant, or customer service role
Basic understanding of accounting (A/R and A/P processes)
Hands-on experience with order entry and customer service
Strong organizational and problem-solving skills
Excellent written and verbal communication abilities
Proficient in Microsoft Office Suite (Excel, Word, Outlook); ERP or accounting software experience is a plus
Ability to multitask and work effectively in a fast-paced environment
Dependable, proactive, and a collaborative team player
Preferred Qualifications
Experience with systems like QuickBooks, NetSuite, or similar platforms
Familiarity with logistics, inventory, or order fulfillment
Associate's or Bachelor's degree in Business Administration, Accounting, or a related field
Why Join gym80 U.S.?
Supportive, collaborative team culture
Career growth and cross-functional learning opportunities
Competitive benefits including 401(k), medical, dental, vision insurance, and PTO
The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
Responsibilities- Handle and coordinate active calendars
- Schedule and confirm meetings
- Ensure file organization based on office protocol
- Provide ad hoc support around office as needed
Qualifications- Bachelor's degree or equivalent experience
- Strong interpersonal, customer service and communication skills
- Ability to multitask
- Proficient in Microsoft Office suite