Administrative Assistant USA

Location: Add Location Salary: OPEN Job Title: Administrative Assistant Department: VARIOUS AVAIL Reports To: DIRECTOR Job Overview: The Administrative Assistant will provide essential support to our team, managing daily administrative tasks to ensure our companys workflow runs smoothly. This role involves organizing and managing files, acting as a point of contact, and scheduling and coordinating meetings. Key Responsibilities: Administrative Support: Provide administrative support to ensure efficient operation of the office. This includes organizing files, scheduling appointments, writing correspondence, and managing email and phone communications. Meeting Coordination: Schedule and coordinate meetings, appointments, and travel arrangements for managers or supervisors. Document Management: Prepare and edit correspondence, communications, presentations, and other documents. Data Entry and Record Keeping: Perform data entry and update internal databases with new information as needed. Office Management: Maintain supply inventory, manage office organization, and assist in budget monitoring activities. Customer Service: Handle customer inquiries and complaints. Provide general support to visitors. Event Planning: Assist with event planning and implementation. Report Preparation: Assist in the preparation of regularly scheduled reports. Qualifications: High school diploma or equivalent; college degree preferred. Proven experience as an administrative assistant or office admin assistant. Knowledge of office management systems and procedures. Working knowledge of office equipment, like printers and fax machines. Proficiency in MS Office (MS Excel and MS PowerPoint, in particular). Excellent time management skills and the ability to prioritize work. Attention to detail and problem-solving skills. Excellent written and verbal communication skills. Strong organizational skills with the ability to multi-task. Work Environment: This job operates in a professional office environment and routinely uses standard office equipment. Physical Requirements: The role requires prolonged periods of sitting at a desk and working on a computer.