Administrative Assistant - Support, Organize, and Thrive. Staffmark is hiring an Administrative Assistant in Vista, CA , for a manufacturing client . This role supports accounts payable, human resources, and office administration. The ideal candidate is detail-oriented, highly organized, and experienced in accounting and administrative tasks within a fast-paced manufacturing environment. Apply today to join a dynamic team.
Pay Rate: $22-$27 per hour (DOE)
Essential Functions: Accounting Responsibilities - Review and verify invoices against purchase orders and system receipts before posting.
- Route non-inventory invoices for proper approval prior to posting.
- Accurately post invoices to the correct general ledger (GL) expense and prepaid accounts.
- Monitor and reconcile unvouchered payables and received-not-invoiced transactions.
- Generate AP aging reports and process weekly vendor payments via check and EFT.
- Review vendor statements to ensure records are accurate and up to date.
- Perform daily bank reconciliations for cleared and outstanding checks/payments.
- Reconcile credit card receipts to monthly statements.
- Maintain an organized filing system and assist with month-end close procedures.
- Support inventory transaction monitoring and assist in resolving invoice posting delays.
Administrative & HR Support - Distribute and manage weekly temp timecards for staffing agencies.
- Assist with employee onboarding, including preparing new hire documents and conducting orientation.
- Provide general HR administrative support, including filing, data entry, and maintaining employee records.
- Assist with benefits administration, including employee enrollment and open enrollment support.
Office Administration - Greet and check in visitors, ensuring a professional and welcoming environment.
- Provide administrative support to various departments as needed.
Employee Benefits & Perks We offer weekly pay, medical insurance, dental insurance, vision insurance, life insurance, 401k, short-term disability, employee discounts, referral bonus potential, career advancement opportunities, long-term/temp-to-hire employment, free staffing services, and more.
Qualifications & Skills - High school diploma or GED required ( Associate degree in accounting or bookkeeping preferred).
- Minimum of 2 years of experience in accounts payable and administrative support (preferably in a manufacturing environment).
- Strong communication and problem-solving skills with the ability to resolve invoice discrepancies and financial issues.
- Ability to handle confidential information related to financial and employee records.
- Strong attention to detail and ability to work in a deadline-driven environment.
- Understanding of accounting concepts and general ledger accounts.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, Adobe Acrobat).
Are You Ready To Apply? This is a great opportunity to join a growing manufacturing company and contribute to both administrative and accounting operations. Click "Apply Now" to connect with a recruiter.
The base pay range above represents the low and high end of the base compensation range we reasonably expect to pay for this position. Actual base compensation will vary and may be above or below the range based on various factors including, but not limited to, geographic location, actual experience, and job performance. This job posting is not a promise of any specific pay for any specific employee.
The range listed is just one component of the total compensation package for our employees. Based on the details of your position, we provide a variety of benefits to our employees, including medical, dental, and vision plans, pre-tax savings plans, pre-tax parking and commuter plans, supplemental health and welfare plans, a retirement savings plan, an employee assistance program, pet insurance, and paid holidays. Other rewards may include short-term incentives and paid time off.
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