Administrative Assistant

About the Role The Dale Modern Day Spa in Scottsdale is seeking a highly experienced Administrative Assistant to join our team. We offer upscale salon suites designed for beauty professionals, providing luxurious amenities and a supportive environment to help our partners thrive. We are looking for someone with 5+ years of administrative experience who excels in property management, customer service, and operations. The ideal candidate will be detail-oriented, tech-savvy, and capable of managing multiple responsibilities with precision and professionalism. Work Hours
• Full-time, Monday to Friday, 9:00 AM - 6:00 PM
• Occasional after-hours on-call duties as needed Core Values We are looking for someone who embodies our core values:
• Excellence: Always striving to exceed expectations and maintain high standards.
• Ownership: Taking responsibility and following projects through to completion.
• Teamwork: Collaborating effectively while fostering individual growth.
• Continuous Improvement: Seeking ways to enhance processes and services.
• Grit: Demonstrating perseverance and determination, especially when challenges arise. Compensation & Benefits
• Salary: $50,000 - $65,000 annually
• PTO: 10 days of paid time off
• Paid holidays
• Comprehensive healthcare benefits
• Company phone and computer provided Why Join Us?
• Work in a high-end, professional environment where attention to detail and service excellence are valued.
• Be part of a supportive, growing team that thrives on collaboration and improvement.
• Play a critical role in supporting beauty entrepreneurs and helping them succeed in their businesses. Responsibilities:
• Administrative Oversight: Manage tenant files, maintain accurate records, and ensure data integrity.
• Communication & Scheduling: Serve as the point of contact for tenant communication and coordinate property-related tasks and schedules.
• Vendor & Facility Coordination: Oversee vendor management, ensuring timely maintenance and property upkeep.
• Tenant Onboarding & Support: Manage tenant move-ins, ensure suite readiness, and monitor lease compliance.
• Billing & Collections Management: Track payments, process tenant fees, and follow up on overdue accounts to ensure timely collections.
• Marketing & Engagement: Assist with marketing initiatives and maintain tenant-related content to enhance engagement. Qualifications:
• Minimum 5 years of administrative experience
• Strong communication skills (written and verbal), with a customer-focused approach.
• Proficient in Microsoft Office, Excel, and CRM platforms.
• Experience managing marketing campaigns and social media platforms.
• High attention to detail with the ability to multitask effectively.
• Critical thinking and problem-solving skills.
• Reliable transportation and a valid driver's license (mileage reimbursement provided).
• Must reside within 20 minutes of our office at Via De Ventura and the 101. Compensation: $50,000 - $65,000 yearly

• Administrative Oversight: Manage tenant files, maintain accurate records, and ensure data integrity.
• Communication & Scheduling: Serve as the point of contact for tenant communication and coordinate property-related tasks and schedules.
• Vendor & Facility Coordination: Oversee vendor management, ensuring timely maintenance and property upkeep.
• Tenant Onboarding & Support: Manage tenant move-ins, ensure suite readiness, and monitor lease compliance.
• Billing & Collections Management: Track payments, process tenant fees, and follow up on overdue accounts to ensure timely collections.
• Marketing & Engagement: Assist with marketing initiatives and maintain tenant-related content to enhance engagement.

Compensation:
$50,000-$65,000 per year