Software Guidance & Assistance, Inc., (SGA), is searching for a
Administrative Assistant for a
Contract assignment with one of our premier
SaaS clients in
San Jose, CA . This is a fully onsite role.
The Administrative Assistant for the client's Experience Platform will work closely with a group of team Executive Assistants to help provide administrative support in a variety of capacities. You must be organized, proactive, detail- and task - oriented. This position is often privy to confidential information and as such, requires discretion and diplomacy. We are targeting someone who is driven, energetic, flexible, and able to build positive relationships throughout the company and create positive experiences for the site.
Responsibilities :
- Be a highly visible member of the client's Experience Platform team and the San Jose site, and act as an ambassador of the company.
- Set the tone for the organization, maintain the executive's image and able to speak on their behalf and represent them on multiple issues and subjects.
- Manage a warm, welcoming environment for the organization and keep the executive and their team informed and aware of organizational issues, potential concerns, conflicts, etc.
- Heavy calendar and time management, requiring consistent and fluid interaction with internal and external executives and assistants to coordinate complex meetings and busy schedules.
- Arrange and coordinate business travel, events, and meetings and adapt quickly to changes in travel plans, schedules, or requirements.
- Prepare agendas, presentations, and provide logistical and clerical support for the executive and their team.
- Help track and report on department initiatives and budgets, create and submit purchase orders and expense reports.
Required Skills - Ability to operate in a fast-paced environment supporting and interacting with executives at prominent levels.
- Ability to learn from the executive what is important to them, assess and understand the day-to-day dynamic and stay steps ahead of them to help achieve success.
- Create positive interactions with customers and staff at all levels operating with professionalism.
- Pride in ownership and work, ability to operate with discretion and maintain confidentiality and establish trust.
- Be exceptionally well-organized, detail-oriented and enjoy the administrative challenges of supporting an executive and their team by being proactive, resourceful, and efficient.
- Capable of handling high-pressure requests, frequent interruptions, and changes in priority diplomatically and constructively and deliver results effectively.
- Experience in project management and dealing with multiple tasks, timelines, and deadlines concurrently.
- Expert-level written and verbal communication and collaboration skills across all levels of the business; strong judgement and decision-making skills.
- Be highly proficient at analyzing, synthesizing, and summarizing data/information, creating reports, spreadsheets, presentations and making recommendations or improvements.
- Strong knowledge of productivity tools - Word, Excel, Power Point, Outlook, Teams, Slack.
- Be connected to the organization and the site to sense morale issues amongst the staff and raise concerns appropriately.
- Strong drive to learn and take on new challenges and assist others in getting things done.
- Energy and enthusiasm on the job; always willing to help and raise the bar for the executive and their team.
SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work. Please find us at .
SGA is an Equal Opportunity Employer and does not discriminate on the basis of Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and our services, programs, and activities. Please visit our company EEO page to request an accommodation or assistance regarding our policy.