We are seeking a dedicated Administrative Assistant to join our client's dynamic team. The ideal candidate is highly punctual, reliable, and has access to a car for occasional travel to pick up supplies. This role requires strong organizational skills, problem-solving abilities, and the flexibility to support a fast-paced work environment.
Pay rate: $40.93/hour
Location: San Francisco, with possible travel to East bay office
Contract to hire
Job Responsibilities:
- Coordinate and conduct site visits to venues and stores for supply purchases.
- Support chapter officer elections and voting processes, ensuring smooth execution.
- Perform data entry and maintain accurate records.
- Assist in the development of surveys to gather relevant insights.
- Provide front desk coverage in the absence of the Receptionist, ensuring seamless office operations.
- Plan and manage logistics for rallies, including obtaining permits and coordinating food arrangements.
- Offer onsite support for rallies, local political actions, and advocacy campaigns.
- Manage calendars and meeting room scheduling, oversee office organization, handle filing, welcome visitors, and coordinate mail distribution.
- Maintain an organized office space, including developing a logical paper filing system, ordering, and managing the inventory and distribution of office& kitchen supplies, labeling drawers and cabinets as needed, and ensuring field staff are aware of the office management systems in place
- Update Salesforce profiles for members
- Plan logistics, including acquiring permit sand food, for rallies and other actions
- Provide on-site assistance to staff and members in relation to the contract campaigns, rallies, and local political actions
Qualifications:
- Strong communication and analytical skills with a keen eye for detail.
- Ability to thrive in a high-demand, fast-paced office environment.
- Experience performing administrative tasks and supporting coworkers in a team-oriented setting.
- Proficiency in Microsoft Office Suite and Salesforce.
- Physical requirements include the ability to handle office equipment, walk, sit, climb stairs, stand, and occasionally lift up to 10-20 lbs.
- Must have reliable transportation and be able to commute between San Francisco and East Bay offices as needed.