Overview Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to join our Marketing department in our Philadelphia Center City office.
Responsibilities Kimley-Horn has a rewarding and challenging opportunity for a Administrative Assistant with our Philadelphia Marketing team. The ideal candidate will be proactive, detail-oriented, and have strong organizational skills while displaying the ability to work in a fast-paced environment.
- Review and distribute project opportunities/advertisements (RFQs) to marketing leadership
- Maintain general marketing inbox
- Prepare expense reports and book travel
- Responsible for day-to-day production of proposals, leave behinds, reports, etc.
- Support conference and event planning efforts
- Assist project managers and marketing coordinators on a variety of assignments, including gathering resume information and project experience, assisting with complex forms, and gathering/compiling additional materials necessary for marketing proposals
- Help with a wide range of research tasks to assist marketing managers/leaders on various efforts
- Update and maintain project, employee, and client data in Vision (marketing database)
- Print and bind large, technical documents
- Coordinate and arrange meals for special events, rehearsal meetings, presentations, projects, and department luncheons
- Assist in gathering information from subconsultants and perform some subconsultant coordination duties as directed by the marketing coordinator
- Coordinate conference rooms/meetings/staff calendars
- Coordinate and arrange FedEx and courier delivery services
- Track and report recently won projects
- Additional duties as assigned
Qualifications Basic Qualifications: - Minimum of 2 years' experience in a professional office environment
- Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint
- Detail-oriented
- Strong organizational skills and multi-tasking abilities
- Ability to work under tight deadlines and handle multiple assignments concurrently
- Positive attitude/support mentality
- Team player
Desired Qualifications: - A/E/C (Architecture/Engineering/Construction) industry knowledge or experience
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Applications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 3 days of being posted. PleaseCLICK HERE to learn more about the potential Benefits you may be eligible to receive with this role.
If you require an accommodation, pleaseCLICK HERE.
Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
Posted Date 3 days ago (5/8/:20 PM) ID 8 Education None Discipline/Focus Marketing