Our client, a construction company in Philadelphia, is seeking an Administrative Assistant to support two senior leaders in a newly created role.
Responsibilities
- Daily management of manager's calendar, meeting schedule, and contacts.
- Perform administrative services including processing mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, invoices, and order supplies and stationery.
- Process expense reports.
- Edit and assemble documents and reports.
- Organize and provide assistance during meetings as requested; record, transcribe, and distribute meeting minutes.
- Arrange travel reservations, business accommodations, prepare itineraries and agendas.
- Maintain organized filing systems and coordinate document retrieval schedules.
- Order supplies to support office needs.
- Contribute ideas for continuous improvement and effectiveness of team.
- Assist with special projects and coordinate events.
- Embrace company culture, values, and diversity, equity, and inclusion Diversity, Equity, and Inclusion (DE&I) activities across company.
- Other activities, duties, and responsibilities assigned.
Qualifications
- High School Diploma or GED and minimum of 5 years of relevant administrative assistant experience in construction, or other related industry, required.
- College degree and/or relevant administrative skills certification, a plus.
- Computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipment.
- Professional verbal communication and written business communication skills.
- Approachable, proactive, positive, and professional attitude.
- High degree of detail, accuracy, and organizational skills.
- Maintain confidential information.
- Good judgment to solve problems, escalate issues, and request prioritization of responsibilities.
- Commissioned Notary Public, a plus.
Juno is an Equal Opportunity Employer that provides equal opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, genetic predisposition or carrier status, or any other characteristic protected by federal, state or local law. The Company is committed to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. It's expected that all employees are aware of this policy and that they create an environment that's sensitive and respectful to all individuals.